Request to Host a College Fair

Thank you for your interest in hosting a college fair! 

MOACAC highly values collaborating with high schools and other organizations across the state to assist in students’ post-secondary planning process. Here, you’ll find our philosophy toward college fairs, how MOACAC structures our fair calendar and the timeline during which it is built, plus information and resources to have your fair placed on the official calendar.

Philosophy

MOACAC produces and supports a college fair calendar first with our students in mind. Our goal is to offer accessible fairs to students in all areas of our state so each one can learn about their post-secondary options. A fair calendar also serves to simplify the travel planning schedules for our higher education institutions. Sanctioned fairs ensure representation opportunities for those institutions, giving students more options to learn about during a college fair.

Determining a Date and Time

Included below is a map of the state of Missouri broken down into regions. Each region has a designated week(s) during which college fairs should take place. Please select a date during your region’s week to ensure the greatest number of institutions can attend your fair.

Process to Request a Date

The College Fair Request Form will open in early January. We will accept requests to host a fair between then and April 1 each spring.

The College Fair Committee meets in April to build the calendar for the upcoming fall and spring. The first edition of the College Fair Calendar will be released by May 15.

Late Addition Process

Requests not submitted by April 1 will be added to the calendar once each month between May 15 and August 1. New editions of the College Fair Calendar will be released on the last day of the month in May, June, and July. To be included in the next edition, requests must be submitted by the 25th of the month. Requests submitted between the 26th to the last day of the month will be included in the following month’s edition. The final edition of the College Fair Calendar will be posted by August 15 on the MOACAC website.

Requests to host a fair that are received after August 15 will not be on the MOACAC fall calendar in September or October. Should your school still want to host a fall fair, please communicate with the College Fair Committee co-chairs to select a date in November or during the upcoming spring semester.

Other Criteria and Considerations

To be added to the MOACAC College Fair Calendar, your fair must meet one or more of the following criteria:

• Have 50 or more colleges in attendance

• 250 or more students/parents in attendance

Additionally, we strongly recommend that fairs last approximately 90 minutes, with 2 hours being the max length of your event.

If approved, we will provide resources to help you plan your fair, including: rep invitation templates, venue set up floor plans, flyers, event evaluations, hospitality suggestions, and more!

Thank you for your understanding and support! 

QUESTIONS?

Contact collegefairs@moacac.org.