Request to Host a College Fair

Thank you for your interest in hosting a college fair! MOACAC highly values collaborating with high schools and other organizations across the state to assist in students’ post-secondary planning process. Here, you’ll find our philosophy toward college fairs, how MOACAC structures our fair calendar and the timeline during which it is built, plus information and resources to have your fair placed on the official calendar.


MOACAC produces and supports a college fair calendar first with our students in mind. Our goal is to offer accessible fairs to students in all areas of our state so each one can learn about their post-secondary options. A fair calendar also serves to simplify the travel planning schedules for our higher education institutions. Sanctioned fairs ensure representation opportunities for those institutions, giving students more options to learn about during a college fair.

Determining a Date and Time

Included below is a map of the state of Missouri broken down into regions. Each region has a designated week(s) during which college fairs should take place. Please select a date during your region’s week to ensure the greatest number of institutions can attend your fair.

Fall 2024 College Fair Regions Weeks

  • St. Louis | September 8-13; September 30-October 4
  • Kansas City | September 23-27; October 21-25
  • Central | October 7-12
  • West Central | October 14-18
  • Northeast | September 16-20
  • Northwest | October 7-12
  • Southeast | October 21-25
  • Southwest | September 30-October 4

Important note: The College Fair Committee will not sanction fairs in the same region on the same date/time. This puts some fair sites at a disadvantage when institutions must choose which event to attend. We will do our best to schedule requested fairs on your first or second choice date. You are also encouraged to collaborate with other area schools to co-host a fair or alternate which site hosts in a given year. Schools within 25 miles of each other will be strongly encouraged to combine fairs.

Process to Request a Date

The College Fair Request Form will open in early January. We will accept requests to host a fair between then and April 1 each spring.

The College Fair Committee meets in April to build the calendar for the upcoming fall and spring. The first edition of the College Fair Calendar will be released by May 15.

Submit Your College Fair Request Form

Late Addition Process

Requests not submitted by April 1 will be added to the calendar once each month between May 15 and August 1. New editions of the College Fair Calendar will be released on the last day of the month in May, June, and July. To be included in the next edition, requests must be submitted by the 25th of the month. Requests submitted between the 26th to the last day of the month will be included in the following month’s edition. The final edition of the College Fair Calendar will be posted by August 15 on the MOACAC website.

Requests to host a fair that are received after August 15 will not be on the MOACAC fall calendar in September or October. Should your school still want to host a fall fair, please communicate with the College Fair Committee co-chairs to select a date in November or during the upcoming spring semester.

Other Criteria and Considerations

To be added to the MOACAC College Fair Calendar, your fair must meet one or more of the following criteria:

  • Have 50 or more colleges in attendance
  • 250 or more students/parents in attendance

Additionally, we strongly recommend that fairs last approximately 90 minutes, with 2 hours being the max length of your event.

For additional resources to support hosting your fair, please see our College Fair Tool Box. There are materials to help you plan your fair including: rep invitation templates, venue set up floor plans, flyers, event evaluations, hospitality suggestions, and more!

Thank you for your understanding and support! Any questions? Please contact the College Fairs Committee Co-Chairs.


College Fairs Co-Chairs

Kristin Roop
Missouri State University
Springfield, MO
[email protected]

Katie Vargas
Francis Howell School District
St. Charles, MO
[email protected]